The Hall policies

CCTV

As of March 2023, CCTV has been installed within the Village Hall for the purpose of safety and security. The cameras have been installed in order to provide a safe and secure environment for members of the public and to prevent loss or damage to the Hall. The Village Hall Trustees comply with the Information Commissioners Office (ICO) CCTV Code of Practice to ensure that it is used responsibly. This code of practice is published on the ICO Website. The CCTV system comprises cameras and a Digital Video Recorder covering some parts of the hall. CCTV images will be automatically recorded on a secure, password protected control unit, and shall be automatically deleted after a certain suitable period, usually 2 weeks, unless there is a valid reason to securely hold these images for longer whilst any investigations take place. CCTV cameras are only sited so they capture images relevant to the purposes for which they are intended. Other than for routine testing purposes, real time CCTV images will not be monitored unless it is thought that an incident is happening at that time and recorded CCTV images will normally be accessed by authorised personnel only in the event of a qualifying incident or during routine system testing. Access to any recordings is limited to the Trustees, the Police, our Insurance Company loss adjustors (if required), At all times precautions will be taken to protect the rights of the people whose images have been recorded. Please note that the system does not have any sound recording capability. Individuals may apply for CCTV footage to be reviewed when a crime or incident has occurred and there is a reasonable likelihood that the event or incident was captured by the CCTV system. Any requests to access images can be made in writing to the Village Hall Committee using the Contact Us form on our website. Any requests will be reviewed in line with this policy and full reasons will be provided if any request is declined. Notices are displayed outside and inside of the building to inform people of the presence of the CCTV system.

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